3.1.2: File Path and Save As
- Page ID
- 61972
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\(\newcommand{\avec}{\mathbf a}\) \(\newcommand{\bvec}{\mathbf b}\) \(\newcommand{\cvec}{\mathbf c}\) \(\newcommand{\dvec}{\mathbf d}\) \(\newcommand{\dtil}{\widetilde{\mathbf d}}\) \(\newcommand{\evec}{\mathbf e}\) \(\newcommand{\fvec}{\mathbf f}\) \(\newcommand{\nvec}{\mathbf n}\) \(\newcommand{\pvec}{\mathbf p}\) \(\newcommand{\qvec}{\mathbf q}\) \(\newcommand{\svec}{\mathbf s}\) \(\newcommand{\tvec}{\mathbf t}\) \(\newcommand{\uvec}{\mathbf u}\) \(\newcommand{\vvec}{\mathbf v}\) \(\newcommand{\wvec}{\mathbf w}\) \(\newcommand{\xvec}{\mathbf x}\) \(\newcommand{\yvec}{\mathbf y}\) \(\newcommand{\zvec}{\mathbf z}\) \(\newcommand{\rvec}{\mathbf r}\) \(\newcommand{\mvec}{\mathbf m}\) \(\newcommand{\zerovec}{\mathbf 0}\) \(\newcommand{\onevec}{\mathbf 1}\) \(\newcommand{\real}{\mathbb R}\) \(\newcommand{\twovec}[2]{\left[\begin{array}{r}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\ctwovec}[2]{\left[\begin{array}{c}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\threevec}[3]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\cthreevec}[3]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\fourvec}[4]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\cfourvec}[4]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\fivevec}[5]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\cfivevec}[5]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\mattwo}[4]{\left[\begin{array}{rr}#1 \amp #2 \\ #3 \amp #4 \\ \end{array}\right]}\) \(\newcommand{\laspan}[1]{\text{Span}\{#1\}}\) \(\newcommand{\bcal}{\cal B}\) \(\newcommand{\ccal}{\cal C}\) \(\newcommand{\scal}{\cal S}\) \(\newcommand{\wcal}{\cal W}\) \(\newcommand{\ecal}{\cal E}\) \(\newcommand{\coords}[2]{\left\{#1\right\}_{#2}}\) \(\newcommand{\gray}[1]{\color{gray}{#1}}\) \(\newcommand{\lgray}[1]{\color{lightgray}{#1}}\) \(\newcommand{\rank}{\operatorname{rank}}\) \(\newcommand{\row}{\text{Row}}\) \(\newcommand{\col}{\text{Col}}\) \(\renewcommand{\row}{\text{Row}}\) \(\newcommand{\nul}{\text{Nul}}\) \(\newcommand{\var}{\text{Var}}\) \(\newcommand{\corr}{\text{corr}}\) \(\newcommand{\len}[1]{\left|#1\right|}\) \(\newcommand{\bbar}{\overline{\bvec}}\) \(\newcommand{\bhat}{\widehat{\bvec}}\) \(\newcommand{\bperp}{\bvec^\perp}\) \(\newcommand{\xhat}{\widehat{\xvec}}\) \(\newcommand{\vhat}{\widehat{\vvec}}\) \(\newcommand{\uhat}{\widehat{\uvec}}\) \(\newcommand{\what}{\widehat{\wvec}}\) \(\newcommand{\Sighat}{\widehat{\Sigma}}\) \(\newcommand{\lt}{<}\) \(\newcommand{\gt}{>}\) \(\newcommand{\amp}{&}\) \(\definecolor{fillinmathshade}{gray}{0.9}\)- Organize files and folders.
Finding a Specific Folder or File: File Paths
When looking for a specific folder or file, it is helpful to follow the file path. The file path tells you what folders to click on to get to the file. Read it left to right to show what folders to click on to get to the file; read it right to left to show which folders are nested in each folder.
For example:
C:\Users\Sierra Rowan\Documents\Projects\suppliers
This file path means that the file is in the suppliers folder, which is in the Projects folder, which is in the Documents folder, which is in the Sierra Rowan username folder, which is in the Users folder, which is on the C drive of the computer.
Note that the backslash is another shorthand format you might see in instructions to indicate which folder is being discussed. (For example, “Go to the Documents\Office Templates folder”)
Traveling the File Path
Rather than remembering the file path for a specific file, you can use the toolbar at the top of File Explorer or the Properties window.
Toolbar Method
For example, the screenshot below shows a folder in Windows 7 called New folder. The file path for this folder is C:\Users\user\Documents\New folder. In the screenshot below, the user could click Documents to go up one folder to the Documents folder, and the small double-arrow on the left to go up to higher folders such as user.
Clicking the blank space to the right of the folder name will reveal the entire file path, which can be copied and pasted elsewhere.
Properties Method
Right-click the file or anywhere in the folder and select Properties. A window will pop up displaying the file path of the file or folder. (Note that it does not include New folder itself.)
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Selecting and Moving Files
There are several ways to move files:
- Click and drag the file into a folder.
- Click a file, cut using Ctrl+X, then paste into the new folder using Ctrl+V
- Click a file, copy using Ctrl+C, then paste into the new folder using Ctrl+V (leaves the original file where it is)
- Note that the copies are not connected; edits made to one copy will not be reflected in the other copy.
- Right-click a file, select either Copy or Cut in the dialog menu, then right-click in the folder and select Paste.
Moving Multiple Files
There are a few different ways to select multiple files (which we’ll discuss below). Once you’ve selected multiple files, anything you do to a single file will be done to all selected files. (For example, clicking and dragging will move all selected files, hitting Ctrl+C will copy all selected files, etc.)
You can select multiple files at once using the following shortcuts: Hold down Ctrl while clicking to select multiple files. Hold down Shift while clicking to select two files and all the files between them. Press Ctrl+A to select all files. (Note that when using Ctrl+A, you can use Ctrl+Click to deselect files. You’ll want to deselect the destination folder, since a folder cannot be in itself.)
Ctrl+Click
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Click+Shift+Click
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Ctrl+A
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Contributors and Attributions
- Organizing Files and Folders. Authored by: Lumen Learning. License: CC BY: Attribution(opens in new window)
- Matrioshka. Authored by: Nikita Kozin. Located at: TheNOUN Project(opens in new window) [thenounproject.com]. License: CC BY: Attribution(opens in new window)
- Matrioshka. Authored by: Nikita Kozin. Located at: The Noun Project(opens in new window) [thenounproject.com]. License: CC BY: Attribution(opens in new window)
Save As
Once a document has been created, it should be saved as a file for future retrieval. The process of saving a Word document requires two essential elements: giving the document a filename, and defining the location where the file will be stored. The save process can be initiated by clicking the Save icon on the Quick Access toolbar, choosing Save or Save As from the File menu or using the keyboard equivalents, [Ctrl + S] for Save or [F12] for Save As. The filename should be a unique, yet identifiable description of the file’s contents. The filename extension (.docx) is automatically added to filenames in Word. Once saved, the title bar will update with the new file name. The location of the file should also be given careful consideration. The user will likely choose between saving the file to the hard drive of the computer they are using, or using cloud-storage to make the file more easily accessible from multiple devices. The Save command < will overwrite the existing file, while the Save As command will allow the user to change the filename or file location.