2.1.5: Using the Reference Tab for Citations and Bibliographies
- Page ID
- 62453
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\(\newcommand{\avec}{\mathbf a}\) \(\newcommand{\bvec}{\mathbf b}\) \(\newcommand{\cvec}{\mathbf c}\) \(\newcommand{\dvec}{\mathbf d}\) \(\newcommand{\dtil}{\widetilde{\mathbf d}}\) \(\newcommand{\evec}{\mathbf e}\) \(\newcommand{\fvec}{\mathbf f}\) \(\newcommand{\nvec}{\mathbf n}\) \(\newcommand{\pvec}{\mathbf p}\) \(\newcommand{\qvec}{\mathbf q}\) \(\newcommand{\svec}{\mathbf s}\) \(\newcommand{\tvec}{\mathbf t}\) \(\newcommand{\uvec}{\mathbf u}\) \(\newcommand{\vvec}{\mathbf v}\) \(\newcommand{\wvec}{\mathbf w}\) \(\newcommand{\xvec}{\mathbf x}\) \(\newcommand{\yvec}{\mathbf y}\) \(\newcommand{\zvec}{\mathbf z}\) \(\newcommand{\rvec}{\mathbf r}\) \(\newcommand{\mvec}{\mathbf m}\) \(\newcommand{\zerovec}{\mathbf 0}\) \(\newcommand{\onevec}{\mathbf 1}\) \(\newcommand{\real}{\mathbb R}\) \(\newcommand{\twovec}[2]{\left[\begin{array}{r}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\ctwovec}[2]{\left[\begin{array}{c}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\threevec}[3]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\cthreevec}[3]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\fourvec}[4]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\cfourvec}[4]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\fivevec}[5]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\cfivevec}[5]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\mattwo}[4]{\left[\begin{array}{rr}#1 \amp #2 \\ #3 \amp #4 \\ \end{array}\right]}\) \(\newcommand{\laspan}[1]{\text{Span}\{#1\}}\) \(\newcommand{\bcal}{\cal B}\) \(\newcommand{\ccal}{\cal C}\) \(\newcommand{\scal}{\cal S}\) \(\newcommand{\wcal}{\cal W}\) \(\newcommand{\ecal}{\cal E}\) \(\newcommand{\coords}[2]{\left\{#1\right\}_{#2}}\) \(\newcommand{\gray}[1]{\color{gray}{#1}}\) \(\newcommand{\lgray}[1]{\color{lightgray}{#1}}\) \(\newcommand{\rank}{\operatorname{rank}}\) \(\newcommand{\row}{\text{Row}}\) \(\newcommand{\col}{\text{Col}}\) \(\renewcommand{\row}{\text{Row}}\) \(\newcommand{\nul}{\text{Nul}}\) \(\newcommand{\var}{\text{Var}}\) \(\newcommand{\corr}{\text{corr}}\) \(\newcommand{\len}[1]{\left|#1\right|}\) \(\newcommand{\bbar}{\overline{\bvec}}\) \(\newcommand{\bhat}{\widehat{\bvec}}\) \(\newcommand{\bperp}{\bvec^\perp}\) \(\newcommand{\xhat}{\widehat{\xvec}}\) \(\newcommand{\vhat}{\widehat{\vvec}}\) \(\newcommand{\uhat}{\widehat{\uvec}}\) \(\newcommand{\what}{\widehat{\wvec}}\) \(\newcommand{\Sighat}{\widehat{\Sigma}}\) \(\newcommand{\lt}{<}\) \(\newcommand{\gt}{>}\) \(\newcommand{\amp}{&}\) \(\definecolor{fillinmathshade}{gray}{0.9}\)Reference Tab
The References Tab is used to provide a hub to use citations, footnotes, endnotes, tables of contents. bibliographies, and any other type of references in a document. Often users will use the references tab when writing a research paper or a long document with many chapters.
Table of Contents Group
The Table of Contents Group requires the use of Headings, which were previously described. Using the headings, a Table of Contents is created and automatically connects the headings and subheadings with the appropriate page number. Every time the document is substantial, the user should click on the “Update Table” button, which will allow the user to choose between updating the entire table (to include new headings & subheadings), or simply to update the page number. When clicking on the Table of Contents icon, there are a variety of different styles to choose from.
Footnotes Group
Footnotes are additional information that the writer may place at the bottom of the specific page. Usually, footnotes are not required information for the reader to understand but allow for a “deeper dive” into the material if desired. Footnotes are numbered. The first footnote is given a 1 at after a specific word, the next footnote on the page is given a 2. Compared to a footnote, an endnote is placed at the end of a document section, or end of the document if the document has only one sentence. The Next Footnote command allows the user to quickly move around in their document between footnotes or endnotes. The Show Notes icon displays to the user where the Footnotes or endnotes are located. Finally, there is a more settings box 
Which allows for additional customization of footnotes and endnotes. When selected, a new window will launch allowing customization of where footnotes and endnotes appear, and the numbering and location of footnotes and endnotes on a page along with how they are displayed and referenced.
Research Group
The Research Group was added in 2016 to Microsoft Word. The Smart Lookup icon allows a word used in the document to be searched online for definitions, web-related information, and phonetical spelling. For example, highlighting the word “phonetical” and selecting Smart Lookup provides the user with this information: using the lookup feature.
The Researcher icon allows the user to quickly search the web for accurate sources of information and insert them into the document and include them inside the bibliography. This is particularly helpful to a student writing a research paper as scholarly journals are made easily available for searching and citations can be quickly added to the document.
Citations & Bibliography
Group Citations tell the reader where a document was retrieved and how it was used. Selecting the Insert Citation field launches a drop-down dialogue box allowing the user to add a new source, add a new placeholder (if you want to insert the source later), and insert a citation you have already used. Manage Sources launches a new Source Manager window to allow the user to edit existing sources to make changes to the Citation or remove citations not needed in the document.
Users can also change the citation style between APA (default) to other citation standards as required, and finally, inserting a bibliography with the theme of their choice. Usually, Bibliographies should be placed at the end of the document.
Creating and Inserting Citations and Bibliographies
Many college courses require students to write research papers. While conducting the appropriate research may be the main objective of the assignment, collecting the research is often not as challenging as documenting the sources of the research. Part of the challenge associated with properly documented sources is understanding the format of the required style guide assigned by the instructor. A style guide is a set of standards for creating documents, and citing of sources. A citation, or a reference, is a formal acknowledgement to a published or unpublished source. The purpose of using citations is to give credit to the author of the original research, and avoid plagiarism. Plagiarism occurs when a user presents the data of another author as if it were their own. The major writing style guides include MLA, APA, CSE, and Chicago. Each style has unique requirements for handling citations.
A typical requirement of a research paper is the production of a bibliography, a Works Cited or References page. A bibliography is an alphabetic list of the sources used to produce a scholarly work. Each style guide has different requirements for what data is needed to be listed for each source. The bibliography helps the reader identify the source of the writer’s research. Manually creating a bibliography can be a tedious and inexact process, and updating a manually-generated bibliography will likely induce heartburn. However, by carefully entering sources into Word, a bibliography can be accurately generated and re-generated with ease.
Before a user can create a bibliography, they must create at least one citation and source in the document. Whenever a source is referenced in a document, the user should create a citation to give the original author credit. To add a citation, place the cursor in the desired location (follow the style guide), and click Insert Citation from the References tab, then choose Add New Source…
The Create/Edit Source dialog window will appear where the user can enter as much information regarding the source as possible.
The first field, Type of Source, will dictate which bibliography fields are needed for the source depending on the specific style guide. After entering the publication details, and clicking OK, the citation will appear in the document, and the source will be saved.
Types of sources can include books, a web site, an article in a periodical, a sound recording, and many more. Often, a single source can be cited numerous times in a report. Users can easily add the citation again by clicking the Insert Citation drop down button from the References tab, and selecting the source from the drop-down menu. A citation can be edited to add page numbers. Open the citation’s inline drop-down menu and choose Edit Source. Certain fields can even be suppressed.
After completing the paper, adding all the sources for the document, and completing the summary, adding the bibliography or works cited is extremely easy! Typically, a bibliography will reside on its own page. Therefore, create a manual page break, and then on the References tab, in the Citations & Bibliography group, choose the Bibliography option and choose from the pre-designed formats to insert the Bibliography or Works Cited into the document.
The bibliography appears and the sources are formatted to match the selected style guide. If the user ends up adding more sources to the document, they can easily update the bibliography by clicking it and selecting Update Citations and Bibliography.