4.4: Submission Checklist
- Page ID
- 49229
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Purpose of This Checklist
This checklist is your final quality assurance step before submitting your milestone. It ensures that all required components are complete, logically structured, execution-ready, and aligned with your prior planning commitments (especially from Milestone 2).
Use this to verify:
- Completeness across all five sections
- Consistency and traceability between your planning elements
- Professional formatting and clarity
- Readiness for stakeholder review or internal handoff
This is the final “ready-for-prime-time” check. Treat it as if your planning package is going into a real project kickoff meeting.
Section 1 – Work Breakdown Structure (WBS)
| ✔ | Criteria |
|---|---|
| ☐ | All Level 1–3 items are present and clearly structured |
| ☐ | WBS is numbered using a consistent hierarchy (e.g., 2.1.1) |
| ☐ | Task names are specific, action-oriented, and traceable to the approved scope |
| ☐ | The 100% Rule is followed: all project work is captured |
| ☐ | Formatting is clear, consistent, and organized for easy reference |
Section 2 – Task Dependencies and Sequencing
| ✔ | Criteria |
|---|---|
| ☐ | Each Level 3 task includes at least one dependency or logical relationship |
| ☐ | Finish-to-Start dependencies are used for sequential tasks |
| ☐ | Start-to-Start or Finish-to-Finish dependencies are used where appropriate |
| ☐ | External or risky dependencies are clearly noted |
| ☐ | The sequence is logical, actionable, and supports milestone progression |
Section 3 – Effort and Duration Estimation
| ✔ | Criteria |
|---|---|
| ☐ | Every Level 3 task has a clear effort estimate (in hours) |
| ☐ | Duration estimates reflect real-world availability (calendar time) |
| ☐ | Estimation method (e.g., expert judgment, historical data, 3-point) is evident |
| ☐ | All major assumptions are documented in a Notes column or section |
| ☐ | The overall effort per phase or team member is reasonable and balanced |
Section 4 – Milestone Schedule
| ✔ | Criteria |
|---|---|
| ☐ | 3–5 milestones are clearly named and meaningfully spaced |
| ☐ | Each milestone includes a description, owner, target date, and dependencies |
| ☐ | Milestones reflect real decision points or deliverable completions—not task checkboxes |
| ☐ | Milestones are aligned with stakeholder availability and sequencing logic |
| ☐ | Schedule is formatted for quick reference and executive review |
Section 5 – Planning Readiness Review
| ✔ | Criteria |
|---|---|
| ☐ | A clear summary statement evaluates the overall readiness of the plan |
| ☐ | Any open questions, missing inputs, or risks are documented |
| ☐ | The review confirms alignment between scope, structure, sequencing, effort, and milestones |
| ☐ | Plan quality is assessed from an execution perspective—not just a planning one |
| ☐ | Tone is confident, professional, and transparent about planning gaps |
Overall Submission Quality
| ✔ | Criteria |
|---|---|
| ☐ | All five sections are complete, numbered, and submitted in the correct order |
| ☐ | Headings and subheadings are used for clear navigation |
| ☐ | Tone is professional, precise, and free from academic filler |
| ☐ | File format is correct (.docx or .pdf unless otherwise specified) |
| ☐ | File is named according to naming convention (e.g., Milestone3_TeamName.docx ) |
| ☐ | Document is proofread and clean—no placeholders, errors, or formatting issues |
Final Reflection Prompts (Optional, but Recommended)
Ask yourself:
- Could this plan be used by a delivery team without further explanation?
- Would a project sponsor feel confident approving this work?
- If this plan were presented at a stakeholder kickoff, would it hold up under scrutiny?