7.4: Submission Checklist

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Page ID: 52247

Sukhjit "Bob" Singh
De Anza College

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Purpose of This Checklist

This checklist serves as a final validation guide for your submission. It ensures that all deliverables are:

Fully developed and populated with meaningful, traceable data
Consistent with your previous milestones (especially Milestone 4)
Designed for actual execution, not just academic completion
Usable by a project manager, stakeholder, or QA lead in a real project environment

This checklist also reinforces professional readiness—your submission should function as a leadership toolkit, not just a set of templates.

SECTION 1 – Budget Tracking Log

✔	Criteria
☐	All cost categories from Milestone 4 are included (labor, non-labor, contingency if used)
☐	Each category includes: Planned Budget, Actual to Date, Remaining Budget, % Burned
☐	Status field clearly flags On Track / At Risk / Over Budget
☐	Notes column is used for updates, source references, or explanations
☐	All formulas (Remaining, % Burned) are functioning and correct
☐	Formatting aids readability (tables aligned, currency symbols used, color coding optional)

SECTION 2 – Variance Analysis Table

✔	Criteria
☐	Planned vs. Actual spend shown side-by-side per category
☐	Variance ($ and %) calculated and displayed
☐	Each variance includes a Direction: Over / Under / On Target
☐	Root causes or triggers are described briefly and clearly
☐	Action Taken field describes how issue was resolved or mitigated
☐	Language used is clear, professional, and execution-oriented

SECTION 3 – QA Acceptance Criteria Checklist

✔	Criteria
☐	Includes at least 3–5 major deliverables from project scope or WBS
☐	Each deliverable has clearly stated SMART quality criteria
☐	QA method is defined (e.g., peer review, test, walkthrough, approval)
☐	Reviewer/approver roles are specified (internal or client-facing)
☐	Status field shows current acceptance state (Pending, Accepted, Rework Needed)
☐	Due dates and tracking notes included where applicable
☐	Matches terminology from previous milestones

SECTION 4 – Defect Log / QA Tracker

✔	Criteria
☐	Each defect or issue is uniquely identified (e.g., DEF-001)
☐	Deliverable or scope area is referenced
☐	Severity is classified (High, Medium, Low)
☐	Owner is assigned for follow-up
☐	Status column used consistently (Open, In Progress, Resolved, Deferred)
☐	Resolution date and actions taken are documented
☐	Optional: Sorting/filtering enabled, visual aids (color codes, icons) used effectively

SECTION 5 – Quality Escalation Process (Optional but Recommended)

✔	Criteria
☐	Triggers for escalation are clearly defined (e.g., repeated rejections, unresolved issue)
☐	Escalation levels shown with decision owners (Team → PM → Sponsor)
☐	Timeline expectations for each escalation level included
☐	Matrix, table, or flow diagram is clearly structured and easy to follow
☐	Linked to quality tracker (or references it in application)
☐	Scenario examples (even hypothetical) are used to validate its function

FORMATTING & PRESENTATION

✔	Criteria
☐	All components are labeled clearly and presented in professional layout
☐	Consistent headers, fonts, and alignment used throughout
☐	Tables are cleanly structured (no broken columns or unclear labels)
☐	No placeholder text or empty fields remain
☐	Units (e.g., $USD, hours, %) are used consistently
☐	Document includes page numbers, title section, and version/date footer (optional)

SUBMISSION LOGISTICS

✔	Criteria
☐	File type submitted as PDF, DOCX, XLSX, or Google Doc/Sheet (as assigned)
☐	File name uses correct format: Milestone6_BudgetAndQualityControls_TeamName
☐	All components submitted together or in clearly labeled attachments
☐	Submitted to the correct platform/location by the deadline
☐	All team member names listed on title page or first section

Final Self-Check Questions

Would your QA Tracker be helpful during a stakeholder review or product demo?
Could your Budget Tracking Log support a conversation about financial health with your sponsor?
Are all deliverables and budget categories traceable to Milestones 3–5?
If asked to explain one over-budget item or quality escalation, would your documentation support that answer?
Would your tools still be usable by someone taking over your project midstream?

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