8.3: What You Will Submit
- Page ID
- 52161
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\(\newcommand{\avec}{\mathbf a}\) \(\newcommand{\bvec}{\mathbf b}\) \(\newcommand{\cvec}{\mathbf c}\) \(\newcommand{\dvec}{\mathbf d}\) \(\newcommand{\dtil}{\widetilde{\mathbf d}}\) \(\newcommand{\evec}{\mathbf e}\) \(\newcommand{\fvec}{\mathbf f}\) \(\newcommand{\nvec}{\mathbf n}\) \(\newcommand{\pvec}{\mathbf p}\) \(\newcommand{\qvec}{\mathbf q}\) \(\newcommand{\svec}{\mathbf s}\) \(\newcommand{\tvec}{\mathbf t}\) \(\newcommand{\uvec}{\mathbf u}\) \(\newcommand{\vvec}{\mathbf v}\) \(\newcommand{\wvec}{\mathbf w}\) \(\newcommand{\xvec}{\mathbf x}\) \(\newcommand{\yvec}{\mathbf y}\) \(\newcommand{\zvec}{\mathbf z}\) \(\newcommand{\rvec}{\mathbf r}\) \(\newcommand{\mvec}{\mathbf m}\) \(\newcommand{\zerovec}{\mathbf 0}\) \(\newcommand{\onevec}{\mathbf 1}\) \(\newcommand{\real}{\mathbb R}\) \(\newcommand{\twovec}[2]{\left[\begin{array}{r}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\ctwovec}[2]{\left[\begin{array}{c}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\threevec}[3]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\cthreevec}[3]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\fourvec}[4]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\cfourvec}[4]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\fivevec}[5]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\cfivevec}[5]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\mattwo}[4]{\left[\begin{array}{rr}#1 \amp #2 \\ #3 \amp #4 \\ \end{array}\right]}\) \(\newcommand{\laspan}[1]{\text{Span}\{#1\}}\) \(\newcommand{\bcal}{\cal B}\) \(\newcommand{\ccal}{\cal C}\) \(\newcommand{\scal}{\cal S}\) \(\newcommand{\wcal}{\cal W}\) \(\newcommand{\ecal}{\cal E}\) \(\newcommand{\coords}[2]{\left\{#1\right\}_{#2}}\) \(\newcommand{\gray}[1]{\color{gray}{#1}}\) \(\newcommand{\lgray}[1]{\color{lightgray}{#1}}\) \(\newcommand{\rank}{\operatorname{rank}}\) \(\newcommand{\row}{\text{Row}}\) \(\newcommand{\col}{\text{Col}}\) \(\renewcommand{\row}{\text{Row}}\) \(\newcommand{\nul}{\text{Nul}}\) \(\newcommand{\var}{\text{Var}}\) \(\newcommand{\corr}{\text{corr}}\) \(\newcommand{\len}[1]{\left|#1\right|}\) \(\newcommand{\bbar}{\overline{\bvec}}\) \(\newcommand{\bhat}{\widehat{\bvec}}\) \(\newcommand{\bperp}{\bvec^\perp}\) \(\newcommand{\xhat}{\widehat{\xvec}}\) \(\newcommand{\vhat}{\widehat{\vvec}}\) \(\newcommand{\uhat}{\widehat{\uvec}}\) \(\newcommand{\what}{\widehat{\wvec}}\) \(\newcommand{\Sighat}{\widehat{\Sigma}}\) \(\newcommand{\lt}{<}\) \(\newcommand{\gt}{>}\) \(\newcommand{\amp}{&}\) \(\definecolor{fillinmathshade}{gray}{0.9}\)📦 What You Will Submit
Your Final Closeout Deliverables Using Weeks 1–6 of NovaMed
For this chapter, you will complete the project closing process as if the NovaMed project were stopped at the end of Week 6.
Your deliverables represent the official C-Bay project closeout documentation.
These materials demonstrate your ability to:
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Validate partial deliverables
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Document incomplete work
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Conduct acceptance reviews
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Evaluate vendor performance
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Summarize Earned Value performance
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Communicate final decisions with clarity
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Capture lessons learned from an early-terminated project
Below is exactly what you will submit.
1. Partial Acceptance Matrix (Required)
A milestone-by-milestone evaluation based only on Weeks 1–6.
Your matrix must include:
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Milestones (Release 1, Release 2, Release 3, Release 4, Final Acceptance)
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SOW due dates (for reference)
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Whether any deliverable progress exists
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Degree of completion at Week 6
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Acceptance Criteria met? (Yes / Conditional / No)
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Open issues or defects
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Final status (Reject, Needs Improvement, Cannot Evaluate)
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Notes based on memos, SOW, SRS, HLDD
This matrix captures the reality of early project termination.
📁 File Name: CBay_AcceptanceMatrix_YourName.xlsx
2. Final Earned Value Summary (Required)
Using the EV template, compute and summarize:
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PV, EV, AC for Weeks 1–6
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SV, CV
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SPI, CPI
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EAC and VAC (even though project ended early—evaluate what it would have cost)
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Trend Interpretation
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Commentary on reporting discipline
This becomes part of your leadership-facing closeout evaluation.
📁 File Name: CBay_EVM_FinalSummary_YourName.xlsx
3. Open Defect & Issue Disposition Log (Required)
Summarize all issues identified in the first six weeks:
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27 defects (Week 4)
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Integration failures (Week 6)
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HLDD delays
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Reporting gaps
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Staffing disruption
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Unauthorized scope suggestion
For each issue defect:
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Status (Open / Deferred / Cannot Evaluate / Misaligned to requirements)
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Severity
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Impact
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Whether it prevents acceptance
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Notes for future teams
📁 File Name:
CBay_DefectDisposition_YourName.docx
4. Vendor Performance Evaluation (Required)
A structured assessment of WinSoft’s performance based only on:
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Schedule performance
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Cost performance (CPI trends)
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Quality (defects, stability, testing gaps)
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Reporting discipline (missing EV, missing Bulls-Eye charts, late reports)
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Staffing stability
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Adherence to Contract
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Professional communication
Provide both:
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A rating scale (Excellent → Unacceptable)
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Narrative justification
📁 File Name:
CBay_VendorEvaluation_YourName.docx
5. Final Acceptance Memo (Required)
A formal acceptance OR non-acceptance memo sent to WinSoft.
It must:
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Summarize observed progress (Weeks 1–6)
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Reference Acceptance Matrix results
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State whether NovaMed is accepted, partially accepted, or rejected
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List outstanding documents and defects
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Explain conditions for future reconsideration
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Close the contract professionally
This becomes the official written record of C-Bay’s closeout decision.
📁 File Name:
CBay_FinalAcceptanceMemo_YourName.docx
6. Closeout Summary Report (Required)
A leadership-facing final report including:
Mandatory Sections
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Executive Summary
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Summary of Work Completed (Weeks 1–6)
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Comparison: Planned vs. Actual (scope / schedule / cost)
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Earned Value Summary (SPI/CPI narrative)
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Documentation Summary
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Open Issues & Risks
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Vendor Performance Evaluation Summary
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Final Acceptance Recommendation
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Lessons Learned
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Recommendations for future phases
📁 File Name:
CBay_CloseoutReport_YourName.docx
8. Final Reflection (Required)
A 1-page reflection on:
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What closing an incomplete project taught you
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What you learned about vendor oversight
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Which issues should have been caught earlier
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What you would do differently
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How your leadership evolved
📁 File Name:
CBay_CloseoutReflection_YourName.docx