7.3: What You Will Submit
- Page ID
- 52246
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\(\newcommand{\avec}{\mathbf a}\) \(\newcommand{\bvec}{\mathbf b}\) \(\newcommand{\cvec}{\mathbf c}\) \(\newcommand{\dvec}{\mathbf d}\) \(\newcommand{\dtil}{\widetilde{\mathbf d}}\) \(\newcommand{\evec}{\mathbf e}\) \(\newcommand{\fvec}{\mathbf f}\) \(\newcommand{\nvec}{\mathbf n}\) \(\newcommand{\pvec}{\mathbf p}\) \(\newcommand{\qvec}{\mathbf q}\) \(\newcommand{\svec}{\mathbf s}\) \(\newcommand{\tvec}{\mathbf t}\) \(\newcommand{\uvec}{\mathbf u}\) \(\newcommand{\vvec}{\mathbf v}\) \(\newcommand{\wvec}{\mathbf w}\) \(\newcommand{\xvec}{\mathbf x}\) \(\newcommand{\yvec}{\mathbf y}\) \(\newcommand{\zvec}{\mathbf z}\) \(\newcommand{\rvec}{\mathbf r}\) \(\newcommand{\mvec}{\mathbf m}\) \(\newcommand{\zerovec}{\mathbf 0}\) \(\newcommand{\onevec}{\mathbf 1}\) \(\newcommand{\real}{\mathbb R}\) \(\newcommand{\twovec}[2]{\left[\begin{array}{r}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\ctwovec}[2]{\left[\begin{array}{c}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\threevec}[3]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\cthreevec}[3]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\fourvec}[4]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\cfourvec}[4]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\fivevec}[5]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\cfivevec}[5]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\mattwo}[4]{\left[\begin{array}{rr}#1 \amp #2 \\ #3 \amp #4 \\ \end{array}\right]}\) \(\newcommand{\laspan}[1]{\text{Span}\{#1\}}\) \(\newcommand{\bcal}{\cal B}\) \(\newcommand{\ccal}{\cal C}\) \(\newcommand{\scal}{\cal S}\) \(\newcommand{\wcal}{\cal W}\) \(\newcommand{\ecal}{\cal E}\) \(\newcommand{\coords}[2]{\left\{#1\right\}_{#2}}\) \(\newcommand{\gray}[1]{\color{gray}{#1}}\) \(\newcommand{\lgray}[1]{\color{lightgray}{#1}}\) \(\newcommand{\rank}{\operatorname{rank}}\) \(\newcommand{\row}{\text{Row}}\) \(\newcommand{\col}{\text{Col}}\) \(\renewcommand{\row}{\text{Row}}\) \(\newcommand{\nul}{\text{Nul}}\) \(\newcommand{\var}{\text{Var}}\) \(\newcommand{\corr}{\text{corr}}\) \(\newcommand{\len}[1]{\left|#1\right|}\) \(\newcommand{\bbar}{\overline{\bvec}}\) \(\newcommand{\bhat}{\widehat{\bvec}}\) \(\newcommand{\bperp}{\bvec^\perp}\) \(\newcommand{\xhat}{\widehat{\xvec}}\) \(\newcommand{\vhat}{\widehat{\vvec}}\) \(\newcommand{\uhat}{\widehat{\uvec}}\) \(\newcommand{\what}{\widehat{\wvec}}\) \(\newcommand{\Sighat}{\widehat{\Sigma}}\) \(\newcommand{\lt}{<}\) \(\newcommand{\gt}{>}\) \(\newcommand{\amp}{&}\) \(\definecolor{fillinmathshade}{gray}{0.9}\)Purpose of This Submission
This submission represents the creation of your project’s internal financial and quality assurance operating system. These tools are not theoretical—they are designed for use during project execution to:
- Track actual project costs against your approved budget
- Identify financial risks and respond with clarity
- Monitor the quality of deliverables using pre-set criteria
- Resolve issues quickly and visibly
- Build credibility with sponsors and protect team time
You’re submitting tools that demonstrate financial awareness, quality leadership, and control maturity—the hallmarks of a project-ready team.
Your Submission Will Include:
| Component | Description |
|---|---|
| 1. Budget Tracking Log | A table showing planned vs. actual spending, remaining budget, % burned, and status per cost category |
| 2. Variance Analysis Table | A structured explanation of over-/under-spending with root causes, direction, and corrective actions |
| 3. Quality Acceptance Criteria Checklist | Predefined QA expectations for key deliverables, including review method and sign-off status |
| 4. Defect Log or QA Tracker | A running log of quality issues, severity, owner, and resolution path |
| 5. (Optional) Quality Escalation Flow or Matrix | A visual or tabular guide that explains how unresolved or critical QA issues are escalated and who owns the decision |
Required Details for Each Component
1. Budget Tracking Log
Must include:
- Cost category
- Planned budget (from Milestone 4)
- Actual cost to date
- Remaining budget
- % Burned
- Status (On Track / At Risk / Over Budget)
- Notes field (for update justification or references)
File Type: Excel or formatted table in Word/Google Doc
Must use consistent terminology from Milestone 4 budget
2. Variance Analysis Table
Must include:
- Category
- Planned vs. actual spend
- Dollar variance
- % variance
- Direction (Over / Under / On Target)
- Root cause / explanation
- Action taken or escalation note
File Type: Word table or spreadsheet
Should align line-by-line with Budget Tracker categories
3. QA Acceptance Criteria Checklist
Must include:
- Deliverable name (aligned to WBS/scope)
- Owner of the deliverable
- Quality criteria (SMART-formatted)
- QA method (e.g., peer review, testing, sign-off)
- Reviewer or approver
- Due date for review
- Status (Pending / Approved / Rework Needed)
- Optional: Notes column
File Type: Formatted table in Word or Google Doc
Minimum of 3–5 stakeholder-facing deliverables evaluated
4. Defect Log / QA Tracker
Must include:
- Issue ID or unique label
- Deliverable name
- Description of issue or gap
- Severity (High / Medium / Low)
- Owner
- Status (Open / In Progress / Resolved / Deferred)
- Resolution date
- Notes / Action Taken
File Type: Spreadsheet or table
Optional filters, color codes, or dashboard visuals encouraged
5. (Optional but Recommended) Quality Escalation Matrix or Flow
Should include:
- Trigger conditions for escalation (e.g., repeated rejection, unresolved issue)
- Escalation levels (Team → PM → Sponsor)
- Response deadlines or turnaround expectations
- Decision owner at each level
- Format: Flowchart, swimlane diagram, or escalation table
File Type: Slide, Word doc, or diagram in PDF
Use your QA Tracker to reference any open escalated items
Submission Format and Naming
| Requirement | Details |
|---|---|
| Format | Submit as a single document (Word or PDF) or clearly labeled attachments |
| File Name | Milestone6_BudgetAndQualityControls_TeamName.docx |
| Organization | Each section labeled with headers and tables appropriately titled |
| Professionalism | Spell-checked, consistent formatting, polished tables and visuals |
| Consistency | All tools should reflect data linked to your original budget and deliverables from Milestones 3–5 |