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2.4: Employee's Documentation Checklist

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    40963
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    Early Childhood Program Employee Documentation Checklist

    This checklist helps ensure that all required documentation for new employees is collected and maintained in compliance with regulations. Each document should be checked off as it is received.

     

    Employee Information

    Employee Name:

     Date of Hire: 

      Position:

    Supervisor: 

     

    Checklist

    Completed Employment Application
    Completed and signed employment application form.

    Resume or Curriculum Vitae (CV)
    Employee’s updated resume or CV detailing education and work experience.

    Proof of Education and Certifications
    Copies of diplomas, degrees, teaching credentials, and relevant certifications (e.g., Child Development Associate, First Aid/CPR).

    Background Check Clearance
    Documented clearance of criminal background check, in compliance with state/local laws.

    Health and Immunization Records
    Health screening records, proof of vaccinations (e.g., TB test), and any other required medical documentation.

    Identification (I-9 Form)
    Completed I-9 form and copies of acceptable identification for employment eligibility verification (e.g., passport, driver’s license, Social Security card).

    W-4 Tax Form
    Completed W-4 form for tax withholdings.

    State Withholding Form
    Completed form for state tax withholdings (differs by state).

    Employee Handbook Acknowledgment
    Signed acknowledgment form confirming receipt and understanding of the employee handbook.

    Orientation Form
    Signed form verifying completion of employee orientation.

    Confidentiality Agreement
    Signed agreement to maintain confidentiality of sensitive information related to the children, families, and the center.

    CPR and First Aid Certification
    Current certification for infant/child CPR and First Aid, if applicable.

    Professional Development Records
    Record of required ongoing training and professional development courses (e.g., child safety, curriculum training).

    Emergency Contact Information
    Completed form with employee’s emergency contact details.

    Payroll Direct Deposit Form
    Form for setting up direct deposit for payroll (optional).

    Other Documentation (Specify)
    Any additional documentation specific to the center or local requirements:

     

    Verification

    I verify that all required documents have been submitted and reviewed for this employee.

    Supervisor's Signature:

     Date: 


    2.4: Employee's Documentation Checklist is shared under a CC BY-NC 4.0 license and was authored, remixed, and/or curated by LibreTexts.

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