3.4: Instructions Upon Hire
- Page ID
- 41626
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\(\newcommand{\avec}{\mathbf a}\) \(\newcommand{\bvec}{\mathbf b}\) \(\newcommand{\cvec}{\mathbf c}\) \(\newcommand{\dvec}{\mathbf d}\) \(\newcommand{\dtil}{\widetilde{\mathbf d}}\) \(\newcommand{\evec}{\mathbf e}\) \(\newcommand{\fvec}{\mathbf f}\) \(\newcommand{\nvec}{\mathbf n}\) \(\newcommand{\pvec}{\mathbf p}\) \(\newcommand{\qvec}{\mathbf q}\) \(\newcommand{\svec}{\mathbf s}\) \(\newcommand{\tvec}{\mathbf t}\) \(\newcommand{\uvec}{\mathbf u}\) \(\newcommand{\vvec}{\mathbf v}\) \(\newcommand{\wvec}{\mathbf w}\) \(\newcommand{\xvec}{\mathbf x}\) \(\newcommand{\yvec}{\mathbf y}\) \(\newcommand{\zvec}{\mathbf z}\) \(\newcommand{\rvec}{\mathbf r}\) \(\newcommand{\mvec}{\mathbf m}\) \(\newcommand{\zerovec}{\mathbf 0}\) \(\newcommand{\onevec}{\mathbf 1}\) \(\newcommand{\real}{\mathbb R}\) \(\newcommand{\twovec}[2]{\left[\begin{array}{r}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\ctwovec}[2]{\left[\begin{array}{c}#1 \\ #2 \end{array}\right]}\) \(\newcommand{\threevec}[3]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\cthreevec}[3]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \end{array}\right]}\) \(\newcommand{\fourvec}[4]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\cfourvec}[4]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \end{array}\right]}\) \(\newcommand{\fivevec}[5]{\left[\begin{array}{r}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\cfivevec}[5]{\left[\begin{array}{c}#1 \\ #2 \\ #3 \\ #4 \\ #5 \\ \end{array}\right]}\) \(\newcommand{\mattwo}[4]{\left[\begin{array}{rr}#1 \amp #2 \\ #3 \amp #4 \\ \end{array}\right]}\) \(\newcommand{\laspan}[1]{\text{Span}\{#1\}}\) \(\newcommand{\bcal}{\cal B}\) \(\newcommand{\ccal}{\cal C}\) \(\newcommand{\scal}{\cal S}\) \(\newcommand{\wcal}{\cal W}\) \(\newcommand{\ecal}{\cal E}\) \(\newcommand{\coords}[2]{\left\{#1\right\}_{#2}}\) \(\newcommand{\gray}[1]{\color{gray}{#1}}\) \(\newcommand{\lgray}[1]{\color{lightgray}{#1}}\) \(\newcommand{\rank}{\operatorname{rank}}\) \(\newcommand{\row}{\text{Row}}\) \(\newcommand{\col}{\text{Col}}\) \(\renewcommand{\row}{\text{Row}}\) \(\newcommand{\nul}{\text{Nul}}\) \(\newcommand{\var}{\text{Var}}\) \(\newcommand{\corr}{\text{corr}}\) \(\newcommand{\len}[1]{\left|#1\right|}\) \(\newcommand{\bbar}{\overline{\bvec}}\) \(\newcommand{\bhat}{\widehat{\bvec}}\) \(\newcommand{\bperp}{\bvec^\perp}\) \(\newcommand{\xhat}{\widehat{\xvec}}\) \(\newcommand{\vhat}{\widehat{\vvec}}\) \(\newcommand{\uhat}{\widehat{\uvec}}\) \(\newcommand{\what}{\widehat{\wvec}}\) \(\newcommand{\Sighat}{\widehat{\Sigma}}\) \(\newcommand{\lt}{<}\) \(\newcommand{\gt}{>}\) \(\newcommand{\amp}{&}\) \(\definecolor{fillinmathshade}{gray}{0.9}\)Instructions Upon Hire
Welcome to our program! Please follow the instructions below to ensure a smooth onboarding process. Completing these steps promptly is essential to your successful integration into our team.
1. Required Forms
To begin your employment, please complete and submit the following forms to the Human Resources office at least 7 days prior to your assigned start date:
- Signed Employment Agreement form: Upon receiving your offer of employment, submit your signed agreement accepting the offered position and schedule.
- Employee Information Form: Provide us with your personal and emergency contact details.
- Form I-9: Employment eligibility verification (with original supporting documents, e.g., a passport or driver’s license and Social Security card).
- W-4 Form: Federal and state tax withholding form.
- Direct Deposit Authorization: Submit a voided check or official bank document for payroll processing.
- Background Check Consent Form: Required for child care licensing compliance.
- Professional References: Provide at least two references if not already submitted during the interview process.
- Acknowledgment of Employee Handbook: Sign and return the acknowledgment form provided with your employee manual.
2. Pre-employment Health Appraisal Requirement
As part of our commitment to maintaining a healthy and safe environment for children and staff, the following health requirements must be met:
- Physical Examination: A completed health appraisal form from your licensed healthcare provider, dated within the last 12 months.
- Immunization Records: Provide proof of immunizations, including but not limited to:
- MMR (Measles, Mumps, Rubella)
- Varicella (Chickenpox)
- Tdap (Tetanus, Diphtheria, Pertussis)
- COVID-19 (if required by local or state guidelines)
- TB Test: A tuberculosis clearance test or chest X-ray report (within the last 6 months).
Health documentation must be submitted before your first day of work or within [insert number] days of your hire date.
3. New Staff Orientation Requirement
New staff orientation is an essential part of your onboarding process. It ensures you are prepared to succeed in your role and adhere to state licensing standards. Orientation will include:
- Policy and Procedure Training: Review and training on key center policies, including child safety, mandated reporting, confidentiality, and emergency procedures.
- Curriculum and Program Overview: Introduction to the teaching philosophy, daily schedules, and classroom management techniques.
- Licensing and Compliance Overview: Training on child care licensing regulations and our center’s adherence to state and federal requirements.
- Health and Safety Protocols: Instruction on hygiene practices, administering medications, and responding to medical emergencies.
- Shadowing and Observation: Spend [insert time] shadowing an experienced staff member to familiarize yourself with daily routines and expectations.
Orientation will be held on [insert date/time] at [location]. Attendance is mandatory.
By completing these steps, you help us ensure a seamless transition into your new role while maintaining compliance with legal and licensing requirements. If you have any questions, please contact [insert contact person and contact information].
We are excited to have you on our team and look forward to working with you!