3.2.12: Agricultural Spreadsheet Application Creation

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Agricultural Spreadsheet Application Exercise

Objective: Create and manage a spreadsheet for tracking crop production costs, income, and profit for a small farm. This exercise will guide you through creating, formatting, editing, and using formulas in Excel.

Exercise Overview

Create a Spreadsheet for Crop Management
Format the Spreadsheet for Clarity
Edit and Input Data
Apply Formulas to Calculate Costs, Income, and Profit

Step 1: Create the Spreadsheet

Open Excel and create a new blank workbook.
Rename the Worksheet to "Crop Management".

Step 2: Define the Columns and Headers

In cell A1, type "Crop Name".
In cell B1, type "Area Planted (Acres)".
In cell C1, type "Cost per Acre ($)".
In cell D1, type "Total Cost ($)".
In cell E1, type "Income ($)".
In cell F1, type "Net Profit ($)".

Step 3: Format the Spreadsheet

Bold the Headers: Select cells A1 to F1 and click the Bold button on the Home tab.
Adjust Column Widths: Double-click the boundary between the column headers to auto-fit the width.
Apply Borders: Select the range A1(or however many rows you anticipate needing) and add borders using the Borders button on the Home tab.
Format Cells:
- Currency Format: Select columns D, E, and F, right-click and choose Format Cells. Select Currency to format these columns.

Step 4: Input Sample Data

In cell A2, type "Corn".
In cell B2, type "50".
In cell C2, type "200".
In cell E2, type "5000".
In cell A3, type "Soybean".
In cell B3, type "30".
In cell C3, type "150".
In cell E3, type "2400".
In cell A4, type "Wheat".
In cell B4, type "40".
In cell C4, type "180".
In cell E4, type "3200".

Step 5: Apply Formulas

Calculate Total Cost:
- In cell D2, enter the formula: =B2*C2
- Drag the fill handle (small square at the bottom-right corner of the cell) down to apply the formula to cells D3 and D4.
Calculate Net Profit:
- In cell F2, enter the formula: =E2-D2
- Drag the fill handle down to apply the formula to cells F3 and F4.
Calculate Totals (optional for a summary):
- In cell B6, type "Total".
- In cell D6, enter the formula: =SUM(D2:D4)
- In cell E6, enter the formula: =SUM(E2:E4)
- In cell F6, enter the formula: =SUM(F2:F4)

Step 6: Review and Finalize

Check Formulas: Verify that all formulas are correctly applied and calculating as expected.
Save Your Work: Save the workbook with a meaningful name such as "Farm_Management.xlsx".

Summary

In this exercise, you created an Excel spreadsheet to manage and track crop production costs, income, and profit. You learned to:

Create a Spreadsheet: Set up headers and input data.
Format the Spreadsheet: Make it readable and professional with formatting tools.
Edit Data: Input sample data for crops.
Use Formulas: Calculate total costs, income, and net profit.

By following these steps, you now have a basic agricultural accounting tool to help manage and analyze farm operations effectively.

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