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2.2: Entering and Editing Text

  • Page ID
    14229
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    Microsoft Word is a word processor software application used to create, modify, and share documents. When Word is started, the user has the option of modifying a pre-developed template or creating a blank document. Users begin by entering data at the existing insertion point identified by the I-beam pointer (cursor). As the user types text into the document, Word will word-wrap the data when encountering the right margin, and continue the text on the following line. The user only needs to press [Enter] when it is desired to start a new paragraph or insert a blank line.

    Line spacing is the space between each line in a paragraph. By default, the line spacing within a paragraph in Word is 1.15 lines, and the end of a paragraph is followed by a blank line. While the default spacing may be appropriate for some documents, other situations might require different settings. For example, this paragraph is using 1.5 line spacing, which can be adjusted by clicking the option encircled below in the Paragraph group from the Home tab. Other popular line spacing options include double and triple-spacing.

    Line Spacing button
    Line Spacing

    Line spacing is a popular option to adjust for various documents. However, paragraph spacing is less well-known.

    Paragraph spacing
    Paragraph spacing

    Adjusting the spacing before and after paragraphs creates necessary white space to the document more readable. Go to Page Layout and under Spacing, click the up or down arrows to adjust the distance before or after the paragraph. Spacing is measured in points. You can also type a number directly. This document is currently using 8pt of paragraph spacing After each paragraph.

    While entering text, users encounter many automatic features as they type, which include:

    Auto Type features
    Auto Type features

    This page titled 2.2: Entering and Editing Text is shared under a CC BY-NC-SA 4.0 license and was authored, remixed, and/or curated by Marcus Lacher (Minnesota Libraries Publishing Project) via source content that was edited to the style and standards of the LibreTexts platform; a detailed edit history is available upon request.

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