9.1: Understanding the Office Suite
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Microsoft Office is a suite of desktop productivity applications that are designed specifically to be used for office or business use. It is a proprietary product of Microsoft Corporation and was first released in 1990. Office applications consist of Word, Excel, PowerPoint, Access, OneNote, Outlook and Publisher applications. Each office application has a specific purpose and integrates with the entire office suite. Applications are also built to work together and share features (such as a shared Office Clipboard for copy/paste features.) The general purpose of each Office Application is listed below.
- Microsoft Word Helps users in creating text documents.
- Microsoft Excel: Creates simple to complex data/numerical spreadsheets.
- Microsoft PowerPoint: Stand-alone application for creating professional multimedia presentations.
- Microsoft Access: Database management application.
- Microsoft Publisher: Introductory application for creating and publishing marketing materials.
- Microsoft OneNote: Alternate to a paper notebook, it enables a user to neatly organize their notes.
Besides desktop applications, Microsoft Office is available to use on tablets and mobile devices and online. All Office documents integrate with cloud-based storage (One Drive) allowing users to store, edit, and share files in the Cloud and work collaboratively with other users. Microsoft Office Applications are sold in bundles. The most recent release is the Office 2019 suite. In addition, Microsoft Office Applications are sold as part of a subscription bundle, Office 365 which provides the user with updated applications, online file storage, and web-based email for a monthly subscription fee.