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2.7: Chapter Review - Key Terms
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Key Terms
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AutoSave
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a function that saves continuously as you make changes to a file
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Backstage view
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welcome screen and the File tab, where you can open or save a document, create a new document, or configure settings for the application
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blind carbon copy (Bcc)
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recipient in email; the recipient will receive the same email as recipients in the Cc and To fields but will not be known to those recipients
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carbon copy (Cc)
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recipient in email; the recipient who is Cc’d on the email will receive the same email as the recipient in the To field, but the Cc recipient will be known to all other recipients
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command
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process the user selects; located on the toolbar, on the ribbon, or in a menu
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command group
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group of related commands that are placed together in one area of the ribbon
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communication applications
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software that facilitates communication between individuals or groups
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database applications
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software that organizes and manages large amounts of data, which could be textual or numeric
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dialog box
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window that appears within a software program prompting the user to choose or enter information for a task
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Download
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command in Google Docs that lets the user Save As their .gdocx file by exporting the file in another file extension
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email
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mail sent and received electronically
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file
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electronic system used to store data and programs
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file compression
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process of reducing the size of one or more files by removing unnecessary data
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file format
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way data is encoded based on the application that the computer will use to read the file
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folder
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defined area of a computer that stores files and subfolders
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graphical user interface (GUI)
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portion of an application that allows the user to interact with the program
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instant chat/messaging
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chat application that allows messages to be sent and received in real time
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menu bar
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screen display of software commands that can be arranged in tabs and often at the top of the screen; also called a
ribbon
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Portable Document Format (PDF)
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file format designed for publishing documents; maintains the same text and object alignment when read in different software versions of .pdf readers
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presentation application
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software used to create slides that combines text and visuals to be shared in a presentation
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ribbon
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area at the top of the application window where all commands are housed; organized into tabs
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Rich Text Format (RTF)
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older text file format that is plainer and less sophisticated than .docx
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Save
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way of saving a document that resaves the file with its existing name
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Save a Copy
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command that creates a duplicate version of an existing file
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Save As
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way of saving a document that enables you to rename the file or save it in another format
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Share
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command that enables a document’s owner to invite others to work on it
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spreadsheet application
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software that is used to work with data, especially numerical data
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status bar
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feature that shows the computer’s progress in loading a website and is often found at the bottom of the software screen
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tabs
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sections of the ribbon that refer to related processes, organized by labels
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template
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preformatted file, designed to save the user time in document formatting
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toolbar
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bar of icons that are used in the program to perform functions; often found below the menus in the program
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Version history
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Google Drive feature that allows users to access past versions of the same document, created using AutoSave
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videoconferencing
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allows you to communicate with individuals over the internet using sound and video
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word processing application
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software that is used to create text-based documents such as memos, letters, and reports