Once a document has been created, it should be saved as a file for future retrieval. The process of saving a Word document requires two essential elements: giving the document a filename, and defining the location where the file will be stored. The save process can be initiated by clicking the Save icon on the Quick Access toolbar, choosing Save or Save As from the File menu or using the keyboard equivalents, [Ctrl + S] for Save or [F12] for Save As. The filename should be a unique, yet identifiable description of the file’s contents. The filename extension (.docx) is automatically added to filenames in Word. Once saved, the title bar will update with the new file name. The location of the file should also be given careful consideration. The user will likely choose between saving the file to the hard drive of the computer they are using, or using cloud-storage to make the file more easily accessible from multiple devices. The Save command < will overwrite the existing file, while the Save As command will allow the user to change the filename or file location.
Practice 1: The Solar System – Part 1
- Open the data file The Solar System.docx from the course data files.
- Correct the spelling errors by using the Spelling & Grammar tool from the Review tab. (Word should find four errors that need fixing)
- Select the two paragraphs of text at the top of page 2 starting with The Asteroid Belt and concluding with ice and metal.
- Choose the Cut command using the shortcut menu (right-click).
- Move the cursor to the blank paragraph before the paragraph starting with the text: The Outer Planets.
- Paste the data using the keyboard equivalent. [Ctrl] + V
Use the [F12] keyboard equivalent to save the file with a new name (add the digit 1 after System) to your computer’s hard drive.