13.2: Layout Tab

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The Document Layout Tab allows the user to create some spacing and margin controls for specific objects, pictures, paragraphs, sections, or the entire document.

Margins, allows the user to customize how much white space, or upper, lower, left, and right page boundaries. Page Margins are often utilized to ensure a document expands to become a full page or is condensed to be one page. Document. The orientation button allows the user to change the page layout from the default portrait landscape, where the page is taller than it is wider, to landscape, where the page is wider than taller.

The Size button changes the size of the page Word is preparing to print. By default, most printer paper is 8.5X11 inches. However, there are other larger and smaller paper sizes. Changing the Size option will increase or decrease the amount of room each page.

The Columns button allows the user to insert multiple columns on a word document. This is useful if the user is creating a flyer or newsletter. Columns are a lot like tables, however, they fill from left to right, and after one column is full, the text will move to the next column instead of being self-contained in a cell.

The Breaks button allows the user to place in a variety of breaks, which are text stoppers which prevent text from being added below the break until the next page, column, section, etc. Clicking on columns will launch a drop-down menu allowing the user to set up page breaks or sections breaks. As specified earlier, section breaks allow for not only a break in the text but they also allow for different layout options and page orientation settings, whereas page breaks, being in the same section, keep all the same formatting.

Line numbers are not activated by default but can be activated with this button selected. Line numbers number each line of a page, section, or entire document (depending on which is selected). They are also helpful in technical and reference documents when the user is would like to help another locate a specific sentence or word. For example, in a Vehicle Service manual, a technician could be told to go to line 4320, instead of “the third sentence in the sixth paragraph).

Finally, the Hyphenation command changes whether Word will require a word to be on only one line or joined in two lines with a hyphen. For example, if the word “Mississippi” was being entered close to the right margin, the default setting would be to place the word in the next line below. This setting can be changed to have word hyphenate the word.