The Sort & Filter group is responsible for assisting the user in organizing their data. Sort allows a table to be organized by one column. An example of the utility of the Sort commands is as follows- data is currently organized by State in the following table. In this example, let us imagine that the user would like to display the data below from largest to smallest.
Using the Sort command , the Sort dialog box appears, and the user can choose to sort Column B Largest to Smallest.
After selecting OK, the data is now displayed accordingly. Note that each State previously associated with each value continues to move with that value. It is important to ensure that all cells that should be associated with a sort are selected to ensure one group of data does not move without the other.
Continuing with this data set, selecting the Filter icon will create a small box with an arrow pointing downward in the lower right-hand corner of the screen of the first row of the dataset. Selecting the arrow in the first column and row launches a filter options window.
The Filter Options Window allows the user to sort the data in that column, and specify which information to include in the table. As an example, if only Minnesota was checked, only data with Minnesota in column one would be displayed. The user can visually see that other rows are being omitted because there is a gap in rows, and the filter icon (box with a downward arrow) now appears differently . The user can un-apply the filter, by selecting the filter icon again , or select the clear icon in the Sort & Filter group. Likewise, the filter can be Reapplied by selecting the Reapply icon to add the filter back.
The Advanced icon launches the Advanced Filter window which allows more customization of the cells that should be filtered and where the information should be displayed.