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12.5: Illustrations Group

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  • \( \newcommand{\vecs}[1]{\overset { \scriptstyle \rightharpoonup} {\mathbf{#1}} } \)

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    The Illustrations group allows the user to insert pictures or shapes within a document.

    Inserting Pictures

    The first options are for pictures. Users can insert Pictures that are saved on their computer (or an external drive), millions of online pictures on the internet using Bing Search. While it is possible for users to find a picture on the web, save it to their computer, and place it in the document, using the Insert Online Pictures option is the best method because Microsoft Word provides the citation of the picture, so the picture is properly sourced.

    Inserting Shapes, Icons, & 3d Models

    Clicking on the Shapes Icon clipboard_ec86c341b868fccf8402861d3ac733af1.png will launch a drop-down menu of an assortment of shapes, lines, and symbols for the user. If the user needs a shape/symbol that is not available, there is even an option to design their own shape. The Icons Icon clipboard_e4a6cc52792061d70e969e671a8f42f31.png launches an online database of thousands of graphics and emojis to search from. The 3d Models Menu launches a drop-down box with similar search options for 3d Images compared with the Icons launcher. Users can search the web for a 3d image or upload their own.


    The Smart Art Icon clipboard_e3576f92634333ca0ff4248418ebdec9c.png allows the user to insert SmartArt to visually communicate information with diagrams or flow charts. Upon clicking on the Smart Art icon, a multitude of SmartArt Graphical templates launch.



    The Chart Icon clipboard_e719924e18243b291226cb5734e4b1766.png will allow the user to create a chart using numbers in Microsoft Word. While more attention will be given to charts in the Excel Chapters, users are encouraged to practice the many different chart patterns on their own in Word. Upon clicking on the Chart icon, a new window will launch showcasing all the different chart creation templates available. When the chart loads on the Word Document, an Excel spreadsheet will also load embedded in Microsoft Word’s Chart. Changing the numbers will change the appearance of the chart or graph. The Excel Spreadsheet is not visible if printed.


    The Screenshot icon clipboard_ea6859b1b6d54966538c9872a8935f8cb.png is the last of the illustrations group. The command allows Microsoft Word to take a screenshot of other open/running programs or Windows Explorer windows to place directly inside the document. Unfortunately, the screenshot tool does not allow the screenshot to be taken inside Microsoft Word. Once the icon is selected, a drop-down box indicating other open arrows can be displayed as eligible to take a screenshot. The portion of the screen to be captured should be highlighted prior to taking the screenshot. Using a screenshot can be incredibly helpful when communicating with others if you are trying to ensure they understand what is occurring on your computer.

    This page titled 12.5: Illustrations Group is shared under a CC BY license and was authored, remixed, and/or curated by Nick Heisserer (Minnesota State Opendora) .

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